Get Involved — Volunteer!
When adults volunteer, all students benefit! There are many opportunities for parents and community members to get involved! Your help is needed!
2026-2027 Room Parent Interest Form:
https://westclaypto.membershiptoolkit.com/volunteer/173959
2026-2027 Volunteer Interest Form:
https://westclaypto.membershiptoolkit.com/volunteer/171958
VOLUNTEER OPPORTUNITIES
- BOARD/COMMITTEE POSITIONS
- I would like to be contacted about a future PTO Board or Committee/Chair positions.
- HOSPITALITY TEAM
- Our Hospitality Team works to stock the staff lounge with special treats, celebrate birthdays for all staff, and provide lunches and other fun treats for our teachers and staff all throughout the year. They could use your help at various times throughout the year for as little or as long as you are available.
- FRIDAY STAFF TREATS/SNACKS
- Volunteers sign up to bring in special snacks/treats for the WCE staff members on Fridays. You can bake or buy these items. We have multiple sign-up spots available each week throughout the school year. The sign-up link will be posted in the WCE weekly newsletter every Friday.
- SPECIALS
- Art
- Volunteering in Art includes hanging up students' artwork on hallway bulletin boards, prepping Art supplies for Art projects, and helping out during large Art projects. You can volunteer any day of the week and time during school hours. These volunteer sign-ups will be shared in the weekly newsletter as they become available.
- Media Center
- The Media Center volunteers help throughout the day for various lengths of time. They help the students find books, check in books, put the books back on the correct shelves, and do other various tasks in the library. A specific schedule with your child’s Media time will be provided, but you can volunteer at any time that works for you. Please email your interest to Media Coordinator, Ellen Strullmyer, at elsnelling1@gmail.com.
- 5th Grade Musical
- This will include opportunities to volunteer for the 5th Grade Musical and/or Choir practices. These volunteer sign-ups will be shared in the weekly newsletter as they become available.
- STEM
- This could include anything from helping in the STEM classroom to working with the robotics team
- Wellness
- Our Wellness teacher, Mrs. Guest, will have various volunteer opportunities available throughout the year. These may include Field Day, Coaches in Residence, guest speakers, etc. These volunteer sign-ups will be shared in the weekly newsletter as they become available.
- 5th Grade Musical
- We're seeking parent volunteers to help with the 5th Grade Musical in the Spring.
- PTO EVENTS
- Back to School Events (August 10, 2026--1-2pm: Kindergarten Orientation and/or 3-5pm: Back to School Social)
- Fun Run (September 25, 2026, 9am-12pm)
- Fall Tailgate (September 25, 2026, 5-8pm)
- Trunk or Treat (October 23, 2026, 5-7pm)
- Book Fair (November 16-20, 2026)
- The PTO runs many events throughout the year and can use help with various tasks. Volunteer info/sign-up links will be shared in the weekly newsletter.
- Don’t know exactly where you want to help, but want to volunteer? Send us an email at westclaypto@gmail.com and we would be happy to chat with you!
Visitors & Background Checks
Carmel Clay Schools requires all visitors to check in using our visitor management system. Visitors must scan their driver’s license or state ID for a record check and wear a badge while in the school.
If your visit involves volunteering or interacting with students, you must complete a background check. Parents and guardians planning to volunteer in the future are encouraged to complete this process now to be prepared. Background checks are valid for three years, and individuals will be notified when it's time to renew.
